Examinations

Eligibility

Final examinations are held at the end of each semester. There are four (4) conditions for eligibility for writing these examinations.

  • The student must be properly registered.
  • The student must have attended a minimum of75% of the class sessions for the semester.
  • The student must not be in default of fees/tuition or any accounts receivable to the College.
  • The student must have returned all materials and paid outstanding overdue costs to the library.

Examination Schedules

Final exam scheduling is done by the Examinations Unit in the Registrar’s Office. Official College policy is against providing such information in response to telephone requests. Students are required to consult examinations schedules posted on notice boards.

Examination Final Grades

Lecturers are required to inform students of their coursework marks and submit them to the Examinations Unit before the start of the final examination period.

Make-up Examinations

Students who have attended classes right up to the end of the semester, but for reasons of illness or a verifiable emergency, are unable to write their final examinations, may be allowed, with the approval of the Registrar, to take a make-up examination. Written and acceptable proof of the emergency or illness must be submitted within five (5) working days after the examination. Undated and unsigned applications/documents will not be processed.

Posting of Grades

Final examination grades will be posted on notice boards within the deadline set by the College Administration.

Grade Reports

Grade reports will be provided to all students via post within two weeks following the posting of grades on the bulletin boards. Grades may be withheld by the College for reasons such as unpaid fees, overdue library books, incomplete admission records and disciplinary actions.

Student Identification at Exams

Students must present their Student Identification Card in order to be allowed to enter the examination rooms.

Grading System

Each letter grade carries a point value.

A student may determine the grade points for each course by multiplying the number of points a grade is worth by the number of credits the course carries. Thus an “A”(with 4 points) in a 3 credit course is worth 12grade points and a “C” (with 2 points) in the same 3credit course is worth 6 grade points.

 

Grade Marks Interpretation Point Values
A 80-100 Excellent 4
B 70-79 Very Good 3
C 60-69 Average 2
D 50-59 Below Average 1
F 0-49 Failure 0

 

Grade Point Average (GPA)

The grade point average is arrived at by adding the total grade point values for all courses taken (including failed courses) and dividing that by the total number of credits attempted in a semester.

A minimum GPA of 2.0 is required for graduation. The following symbols are employed for courses for which no credit is given and no quality point value assigned.

 

An “I” (Incomplete) grade may be given to a student when he/she fails to complete all the requirements of a course, if the excuse for non-completion is valid and accepted. The Lecturer and student will agree on what still has to be done to fulfill the course work requirements. Any incomplete “I” grade must be made up by the end of the subsequent semester or the lecturer will replace the “I” grade with an F. The course work mark is only transferable to the following semester.

 

A “W” (Withdrawn) grade indicates that the student has voluntarily withdrawn from the course prior to the ninth week of classes and submitted a withdrawal form or letter to the Registrar. Any withdrawal after the ninth week will result in an “F” grade being assigned to the student. Students are permitted a maximum of one withdrawal per course. Upon the second attempt in any course, the student will not be permitted to withdraw and will receive a grade for that course. Failure to comply with the above procedures will result in an automatic grade of “F” in the course(s) concerned.

 

A “T” (transfer credit) is used to designate the transfer of credits internally or from another institution.

 

NR: Grade not reported by Lecturer

Transfer of Credits

Students may be awarded credits for previous work done at CCLCS or any other accredited tertiary level educational institution including sixth form. Credits may be transferred to CCLCS in accordance with the following guidelines.

The student must have his/her official transcript and course outline from previously attended institutions sent to CCLCS. Transfer credits will not be evaluated until official transcripts and course outlines are received from each source from which credits are to be transferred.

A maximum of 30 credits may be transferred from other institutions. All credits previously earned with passing grades are transferable provided they are applicable to the student’s programme of study at CCLCS.