A minimum cumulative grade point average of “C” (2.0 on a 4.0 scale) is necessary in all programmes. Students will receive written notification if they do not maintain a good academic standing.
Grade reports will be provided to all students within two weeks following the posting of grades on the students’ portal. Grades may be withheld by the College for reasons such as unpaid fees, overdue library books, incomplete admission records and disciplinary actions.
The following grading system comes into 2011/2012 Academic Year:
Under the new grading system, the following honours apply, based on the student’s Grade Point Average (GPA):/p>
- GPA Score 3.9 – 4.0 – Summa Cum Laude
- GPA Score 3.6 – 3.8 – Magna Cum Laude
- GPA Score 2.7 – 3.5 – Cum Laude
A student may determine the grade points for each course by multiplying the number of points a grade is worth by the number of credits the course carries. Thus an “A+” (with 4 points) in a 3 credit course is worth 12 grade points and a “C” (with 2 points) in the same 3 credit course is worth 6 grade points.
GRADE POINT AVERAGE (GPA)
The grade point average is arrived at by adding the total grade point values for all courses taken (including failed courses) and dividing that by the total number of credits attempted in a semester.
EXAMPLE OF COMPUTATION OF GPA
Grade points (GPs) are computed by multiplying the credits attempted by the grade point equivalent (GPE). The grade point average is then computed by dividing the total GPs by the total credits attempted. Below is an example of computing a GPA on a five-course, 16-credit semester program load.
GPA = Total Grade Point divided by Total Credits = 31.0/16/0 = 1.94
An “I” (Incomplete) grade may be given to a student when he/she fails to complete all the requirements of a course, if the excuse for non-completion is valid and accepted. The Lecturer and student will agree on what still has to be done to fulfill the requirements of the course. Any incomplete “I” grade must be made up by the end of the subsequent semester or the lecturer will replace the “I” grade with an F.
A “W” (Withdrawn) grade indicates that the student has voluntarily withdrawn from the course prior to the ninth week of classes and submitted a withdrawal form or letter to the Registrar. Any withdrawal after the ninth week will result in an “F” grade being assigned to the student.
Students are permitted a maximum of one withdrawal per course. Upon the second attempt in any course, the student will not be permitted to withdraw and will receive a grade for that course.
A “T” (transfer credit) is used to designate the transfer of credits internally or from another institution.
A student is considered in academic good standing as long as the student maintains a 2.0 GPA or higher.
The responsibility for academic evaluation and the assignment of grades belongs to the lecturer who has been assigned the responsibility for teaching the course. A student who believes that he/she has been unfairly graded should first appeal the grade in writing using the prescribed form. Such an appeal must be submitted to the Office of the Registrar within two weeks of the communication of grades and must include a statement of the grounds for appeal. The student must pay a fee of $50.00 to the Cashier when submitting the form.
If still not satisfied with the lecturer’s revision, the student may request a further review from the Registrar. An evaluator will be appointed at this time to re-assess the disputed grade within one week of the receipt of the appeal. The evaluator will be given a copy of the student’s work together with the lecturer’s comments and grades. The revised grade may be identical, lower or higher than the original one. The evaluator will confer with the Head of the Department who will sanction the grade change, if there is one. The revised grade assigned by the evaluator is final.
Transfer of Credits
Students may be awarded credits for previous work done at CCLCS or any other accredited tertiary level educational institution. Credits may be transferred to CCLCS in accordance with the following guidelines:
- The student must submit to the Registrar’s Office, upon registering, an official transcript in a sealed envelope and detailed course outline(s) from institutions previously attended. Transfer credits will not be evaluated until official transcripts and course outlines are received from each source from which credits are to be transferred.
- A maximum of 30 credits may be transferred from other institutions. Courses previously passed with a minimum grade of ‘C’ are transferable provided that the value is the same as that for the course to be exempted.